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Senior Administrative Assistant

  • Wymiar czasu: pełny
  • lokalizacja: Poznań
  • Data ważności oferty: 05.04.2019
Franklin Templeton Investments Poland

Jesteśmy globalną organizacją inwestycyjną, a zarazem liderem w zarządzaniu aktywami, działającą na rynku jako Franklin Templeton Investments. Nasza główna siedziba zlokalizowana jest w San Mateo (Kalifornia), a nasze oddziały i wspierające nas spółki zależne znajdują się w 35 krajach. Świadczymy usługi i rozwiązania inwestycyjne w ponad 150 państwach na całym świecie.

Senior Administrative Assistant

Working with us, you will be responsible for:

Under general supervision, Senior Administrative Assistant provides administrative support to the VP and International Transfer Agency Customer Operations team to deliver superior, cost effective service to customers.

Daily tasks:

  • Manage calendars, including acceptance and organisation of both internal and external meetings, and the preparation/dispatch of paper work, agenda and supporting documentation for meetings in adequate time
  • Organise business travel, itineraries, accommodation and events, and manage associated expenses
  • Build and maintain strong, professional relationships as a key contact for the team across the organisation
  • Develop new and maintain existing presentations
  • Responsible for maintaining internal team social media & collaboration forums e.g. Intranet, SharePoint, MS Teams and Yammer sites, including assigning correct access rights,
  • Maintaining team organisation charts and distribution lists
  • Responsible for Budget tracking for Team
  • Support Talent Management activities, e.g. position management tracking and Performance Management program activities
  • Act as Business Continuity Coordinator (BCC) for the team
  • Provide support and participate in Diversity & Inclusion related initiatives in co-ordination of communication and change management strategies

Joining us means:

  • Informal atmosphere and possibility to implement your own ideas
  • Work in a team which will allow you to spread your wings

We are looking for candidates who:

  • Have 2+ years administrative experience in a professional environment
  • Are fluent in written and spoken English with excellent communication and interpersonal skills
  • Have solid time management, organisational and planning skills, and experience in interaction with executives and senior leaders
  • Are loyal, trustworthy and ability to maintain confidentiality and integrity
  • Are able to demonstrate professionalism through good working habits and the appropriate use of procedures and controls
  • Are results driven, a team player with good people skills
  • Have experience in mutual fund/financial services industry and in a multi-site/multi-cultural environment would be a plus
  • Are pro-active, analytical with strong attention to detail and quality
  • Have strong organizational, administrative and time management skills and ability to handle multiple tasks
  • Have ability to interact with teams in a multi-site and cross functional environment
  • Have advanced MS Office skills

We guarantee:

  • Local work with global perspective
  • Panoramic view on Poznan
  • Benefit package: medical insurance, Life Insurance, Assistance Package, Employee Assistant Program, MultisportCard, Staff investment program
  • Gym in the office
  • Work based on work-life balance concept
  • Work based on mutual trust and constant feedback
  • Possibility of being involved in local initiatives and social action projects

 

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