Senior Administrative Assistant

Jesteśmy globalną organizacją inwestycyjną, a zarazem liderem w zarządzaniu aktywami, działającą na rynku jako Franklin Templeton Investments. Nasza główna siedziba zlokalizowana jest w San Mateo (Kalifornia), a nasze oddziały i wspierające nas spółki zależne znajdują się w 35 krajach. Świadczymy usługi i rozwiązania inwestycyjne w ponad 150 państwach na całym świecie.

Senior Administrative Assistant

Working with us, you will be responsible for:

Under general supervision, Senior Administrative Assistant provides administrative support to the VP and International Transfer Agency Customer Operations team to deliver superior, cost effective service to customers.

Daily tasks:

• Manage calendars, including acceptance and organisation of both internal and external meetings, and the preparation/dispatch of paper work, agenda and supporting documentation for meetings in adequate time
• Organise business travel, itineraries, accommodation and events, and manage associated expenses
• Build and maintain strong, professional relationships as a key contact for the team across the organisation
• Develop new and maintain existing presentations
• Responsible for maintaining internal team social media & collaboration forums e.g. Intranet, SharePoint, MS Teams and Yammer sites, including assigning correct access rights,
• Maintaining team organisation charts and distribution lists
• Responsible for Budget tracking for Team
• Support Talent Management activities, e.g. position management tracking and Performance Management program activities
• Act as Business Continuity Coordinator (BCC) for the team
• Provide support and participate in Diversity & Inclusion related initiatives in co-ordination of communication and change management strategies

Joining us means:

• Informal atmosphere and possibility to implement your own ideas
• Work in a team which will allow you to spread your wings

We are looking for candidates who:

• Have 2+ years administrative experience in a professional environment
• Are fluent in written and spoken English with excellent communication and interpersonal skills
• Have solid time management, organisational and planning skills, and experience in interaction with executives and senior leaders
• Are loyal, trustworthy and ability to maintain confidentiality and integrity
• Are able to demonstrate professionalism through good working habits and the appropriate use of procedures and controls
• Are results driven, a team player with good people skills
• Have experience in mutual fund/financial services industry and in a multi-site/multi-cultural environment would be a plus
• Are pro-active, analytical with strong attention to detail and quality
• Have strong organizational, administrative and time management skills and ability to handle multiple tasks
• Have ability to interact with teams in a multi-site and cross functional environment
• Have advanced MS Office skills

We guarantee:

• Local work with global perspective
• Panoramic view on Poznan
• Benefit package: medical insurance, Life Insurance, Assistance Package, Employee Assistant Program, MultisportCard, Staff investment program
• Gym in the office
• Work based on work-life balance concept
• Work based on mutual trust and constant feedback
• Possibility of being involved in local initiatives and social action projects

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Cenimy rodziców. Są ważną częścią różnorodnej i inkuzywnej kultury Franklin Templeton. Dlatego staramy się zapewnić wielowymiarowe wsparcie tak, by mogli spełniać się w swoich życiowych rolach.