Senior Administrative Assistant

Jesteśmy globalną organizacją inwestycyjną, a zarazem liderem w zarządzaniu aktywami, działającą na rynku jako Franklin Templeton. Nasza główna siedziba zlokalizowana jest w San Mateo (Kalifornia), a nasze oddziały i wspierające nas spółki zależne znajdują się w 35 krajach. Świadczymy usługi i rozwiązania inwestycyjne w ponad 150 państwach na całym świecie.

Senior Administrative Assistant

Miejsce pracy: Poznań

Under general supervision, Senior Administrative Assistant provides administrative support to GSS Asia EMEA VP’s and the Support Service team to deliver superior, cost effective service to customers.

Working for our team you will have the opportunity to work remotely.

Working with us, you will be responsible for:

• Manage calendars, including acceptance and organisation of both internal and external meetings, and the preparation/dispatch of paper work, agenda and supporting documentation for meetings in adequate time
• Organise business travel, itineraries, accommodation and events, and manage associated expenses
• Build and maintain strong, professional relationships as a key contact for the team across the organisation
• Develop new and maintain existing presentations
• Co-ordinate production of team reporting deliverables
• Responsible for maintaining internal team social media & collaboration forums e.g. Intranet, SharePoint, MS Teams and Yammer sites, including assigning correct access rights,
• Maintaining team organisation charts and distribution lists
• Support Talent Management activities, e.g. position management tracking and Performance Management program activities
• Act as Business Continuity Coordinator (BCC) for the team
• Provide support and participate in Diversity & Inclusion related initiatives in co-ordination of communication and change management strategies.

Work on various projects or activities assigned:

• Deal with confidential information in an appropriate manner
• Liaise with other senior staff throughout the company on behalf of the VP and Management Team
• Deliver results on target to a high standard of quality
• Manage own workload, priorities and highlight issues

We are looking for candidates who:

Knowledge, education and experience:

• 2+ years administrative experience in a professional environment
• Fluent in written and spoken English with excellent communication and interpersonal skills
• Solid time management, organisational and planning skills, and experience in interaction with executives and senior leaders
• Loyal, trustworthy and ability to maintain confidentiality and integrity
• Able to demonstrate professionalism through good working habits and the appropriate use of procedures and controls
• Results driven, a team player with good people skills
• Experience in mutual fund/financial services industry and in a multi-site/multi-cultural environment would be a plus

Skills and abilities:

• Pro-active, analytical with strong attention to detail and quality
• Strong organizational, administrative and time management skills and ability to handle multiple tasks
• Ability to interact with teams in a multi-site and cross functional environment
• Ability to work independently, prioritise work and deliver expected results under pressure, within established and aggressive timelines in a changing environment
• Strong customer service focus
• Advanced MS Office skills

We guarantee:

• Possibility to develop your career in a global environment
• Attractive location in the center of Poznań (New Market)
• Private Healthcare and Life Insurance
• Office gym
• MultiSport Program or MultiSport Cafeteria
• Investment Programs
• Learning resources (LinkedIn Learning, online and in-person trainings)
• Recommendation program (Employee Referral Network)
• Friendly and supportive working environment
• Participation in international projects
• Possibility to lead or support charity events
• Onsite kindergarten and creche
• Onsite canteen, discounted prices

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Franklin Templeton to globalna firma finansowa z ponad 70-letnią tradycją, świadcząca usługi i rozwiązania inwestycyjne w ponad 150 krajach na całym świecie.