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Administrative Assistant

  • Wymiar czasu: pełny
  • lokalizacja: Kraków
  • Data ważności oferty: 29.02.2020
State Street Bank

Administrative Assistant / Managing Directors Admin support – Associate 1

Why this role is important to us

The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and scalable. You will help us build resilience and execute day to day deliverables at our best.

Join us if making your mark in the financial services industry from day one is a challenge you are up for.

What you will be responsible for:

  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Provide established admin support such as dairy management, call set up and agendas for the dedicated MD team within the company
  • Participate in the MD team meetings / supporting minutes taking / action tracking
  • Support clients visits by organizing logistics and agendas in line with the expectations
  • Submit and reconcile expense reports for the MD team
  • Update and maintain office policies and procedures
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Contribute to team effort by accomplishing related results as needed
  • Book conference calls, rooms, taxis, couriers, hotels etc.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Anticipate the needs of others in order to ensure their seamless and positive experience
  • Liaise with internal staff at all levels
  • Providing coverage for other Assistants during holiday period

What we value:

  • Strong communication, interpersonal and influencing skills, with an ability to self-manage and self-motivate as required.
  • Confidentiality
  • Confidence and strong sense of ownership
  • Comfortable in working independently
  • Ability to be one step ahead
  • Information gathering and information monitoring skills
  • Strong time management skills in line with the high paced environment
  • Ability to think outside the box
  • Problem analysis and problem-solving skills
  • Judgment and independent decision-making ability
  • Initiative
  • Attention to details and accuracy
  • Flexibility

Education & Preferred Qualifications:

  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Previous experience will be welcomed
  • Fluent in English in speaking, writing and reading
  • Confident character with a positive attitude is a must
  • Ability to prioritize work
  • Self-starter and ability to create and expand the scope of tasks around the role
  • Stress resilient
  • Attention to details and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

We Offer:

  • Premium life insurance package
  • Employee savings plan
  • VIP medical package
  • International operating environment
  • Language classes
  • Soft skills trainings
  • Technical workshops
  • Development sessions with a mentor
  • Diversity of opportunities across a range of challenging and highly complex activities;
  • Technical or leadership career pathway

About State Street

What we do.

State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow.

We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary in locations, but you may expect generous medical care, insurance and savings plans among other perks. You’ll have access to flexible Work Program to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility.

We truly believe our employees’ diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome the candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift program and access to employee networks that help you stay connected to what matters to you.

State Street is an equal opportunity and affirmative action employer.

Discover more at StateStreet.com/careers

Apply

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